Do Justice. Love Kindness. Walk Humbly.
Director: 614 488.0681 ext 203
Mission Office: 614 488-0681 ext106
hearttoheart@FCchurch.com
Tuesdays & Thursdays 8:30 - 1:00 pm
First Community Church
Community Outreach Building
1944 W. First Avenue Columbus, OH 43212
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Amy Caskie

Meeting Notes: May 22

By | Meetings

5/22 Steering Committee Notes                              

Submitted by: Amy Caskie

South Campus Library 12:00pm

  1. Attendance
    1. Lamar Graham
    2. Amy Caskie
    3. Kathleen Lennon
    4. Diane Sturges
    5. Carla Edelfson
    6. Janice Rook
  2. Garage Sale discussion
  3. Opening prayer
  4. New and Good
    1. Lamar is going to a graduation in Dayton this weekend and seeing his family.
    2. Kathleen’s grandson put a roly poly in his belly button and it was adorable and gross.
    3. Carla Edelfson will be walking in PRIDE and is training to be a Stephen minister at her church.
    4. Janice Rook is still trying to sell her house. She will snowbird to Florida 3 months a year. She volunteered at the Garage Sale last week and had a good time.
    5. Diane has water therapy for her knee. Thanked everyone for Hunger Walk volunteering.
  5. Diane Sturges was invited since she runs the Cooking Class.
      1. Girl Scout, Georgia Ryan, going to prep recipe cards to be available in the pantry.
  6. Melody update
      1. Matt is doing better. He is doing PT and OT, in home nurse. Continue to pray for them.
  7. Air Conditioner
      1. Quote over $13K from Pam. Lamar is looking for alternatives.
      2. Project is taking a frustratingly long time, Pam unwilling to bend.
      3. Room is uncomfortable to volunteers and clients.
      4. Everyone is willing to support with whatever Lamar needs to get it done.
      5. Consider alternatives until AC installed
        • Not keeping all fridge and freezers stocked and power on to cut down on heat produced.
        • Now giving out 3 meat items to each client to empty out or stock weekly.
  8.  Roofing
      1. It will be done, we are on the list of upcoming jobs.
      2. The temporary solution is not leaking despite rainfall.
  9.  Budget
      1. Lamar is trying to figure out how to share this information.
      2. He asked for Janice’s help in organizing and communicating the budget.
  10. Review Eagle Scout Project
      1. Getting smaller table in the back corner for space issues
      2. Donated organizers for the refreshment supplies under the tables.
  11. Upcoming events
    1. May 31 Gardening Group will be working around the Annex building (sides and front). It’s a different group but they are still doing it with Loren’s plan.
    2. June 3 Tri-Village Golf event You can still sign up to golf in the tournament. Last year we received $6,400 from the event and this year their goal is $10,000
    3. June 7-9 Arts Festival, we still need more volunteers for the beverage booth. Doing Friday night as well as usual Saturday through Sunday.
    4. June 16-22 Amy, Kate and Lamar will be gone on the Back Bay Mission trip. All are working remotely and Lamar will have a plan in place to run the pantry in our absence.
  12. Old Business not reviewed to discuss in June meeting
      1. Budget and strategic plan
      2. Volunteer recruitment effort
      3. Staff members
  13. The group went over to the pantry and Amy gave a quick rundown
      1. Form blanks in bottom drawer of front desk
      2. Completed forms (and other files) to look up on the computer using the new server folder and Heart to Heart volunteer profile.

1:30pm Meeting adjourned.

Meeting Notes: April 24

By | Meetings

4/24 Steering Committee Notes

Submitted by: Kathleen Hatcher

Attendance: Lamar Graham, Janice Rook, Melody Smiley, Kathleen Hatcher

OLD BUSINESS

  • Leak in pantry roof: Pam Jameson reports we are next in line for contractors to replace plastic liner and re-tar the roof.
  • AC for pantry room: Pam would like to work with Speer Company who already has a contract with the church. John Oberlin did a great job collecting information. Bob Argo (Tri-Village Rotary) has offered to help with AC financing. Melody will get Bob’s contact information to Lamar.
  • Eagle Scout Project: Repairing walls, painting, and installing a chair rail is scheduled in Annex Building hallway
  • Lamar thanked Melody for her work in bartering food with other pantries.

 

NEW BUSINESS

  • Friday, 5/3, is the annual Jones Middle Hunger Walk. Janice recommended that Lamar contact the church media department regarding publicity.
  • Melody reported that a large ant infestation in the pantry seems under control. We may ask Pam Jameson to ask church maintenance or pesticide company to check pantry window seals.
  • Melody noted the cardboard recycling overload is controlled as “overflow” is placed in the Heart to Heart van for Lamar to recycle.
  • Lamar discussed 6/3 golf fund raiser with Tri-Village Rotary. The goal this year is to raise $10,000. Janice suggested publicizing this event to church members through the weekly insert in the worship bulletin as well as the “screen news” before worship services.
  • Janice noted that many church members do not seem to be aware of Heart to Heart and perhaps other church mission work.  as a new member of the older adult council she is hoping to encourage greater synergy between Heart to Heart and other missions and this group.
  • Perhaps having an information table after services and offering short tours to small groups such as councils, guild groups, youth groups  and others would increase awareness and volunteers.
  • Lamar was contacted by a realtor’s group from the Tri-Village area  interested in providing yard work as a service project. He hoped to offer this service as a thank you to Heart to Heart volunteers. However, all 3 volunteers in attendance strongly agreed and suggested that we ask this group to provide much needed clean up around our annex building, Lincoln Road Chapel, etc.
  • Columbus Arts Festival is 6/8-6/9. Volunteers are needed to man our water/soda booth.
  • Mark Tucker has stepped down from coordinating large pick ups of donations. Lamar hopes to find another volunteer for this important position.
  • Kathleen expressed concern that our pantry volunteer “pool” seems smaller, at least as shown on Sign Up Genius listings. Lamar commented that we have some new volunteers, and that we expect more youth volunteers over summer months.
  • Janice recommended revisiting our Old Business such as orientation, emergency contact information, list of “extra” pantry tasks for slower shopping days (kid center sort, clean up), clean refrigerators, wipe out bin, flatten plastic bags), and future goals for Heart to Heart. It was also recommended that ongoing initiatives/outstanding issues be tracked through the monthly minutes to help ensure completion and/or resolution.
  • Kathleen requested a general breakdown of our budget: income and expenses. Lamar stated he would work on that.

NEXT MEETING: May 22, 12-1:30pm in the South Campus library

30 minutes next meeting for looking at where to find things

Statistics: March 2019

By | Statistics

Unique Volunteers:
Food Donated to other Agencies: 1,217 pounds

Service Statistics

Households served 409
Individuals served 1,327
Seniors served (60+) 431
Adults served (18-59) 674
Children served (0-18) 431
Meals served 11,943

 

Food Received

(in pounds unless listed otherwise)

Mid-Ohio Foodbank
Purchased
Donated 3,409
FCC 596
Aldi 2,556
Fresh Market 1,351
GFS 1,116
Giant Eagle 2,182
Huffman’s Market 380
Marc’s 595
Starbucks 56
Target 4,215

Volunteer of the Month: March 2019

By | Volunteer

Sheila McGrath

“I have volunteered at Heart to Heart every other Thursday for three years, registering clients at the computer or helping to shop if we are short of shopping volunteers. What I love about my Heart to Heart experience is seeing the relationships that have grown between volunteers and clients making pantry visits a positive experience for those in need, and feeling we are truly doing the Lord’s  work when everyone leaves with a smile on their face and a full shopping cart.”

Thank you, Sheila!

Meeting Notes: March 27b

By | Meetings

3/27 Orientation Planning Sub-Committee Notes

Present:  Lamar Graham, Amy Caskie, Kitty Rohrer

Divvy up organization and presentation of information

LAMAR (AND MIKE?)

  • Why have a Food Pantry?
    • Stats & Figures re: Poverty in Central Ohio Area
    • Impact of Food Insecurity or Hunger on Individuals/Families
    • Who Are Our Clients?
    • “Poverty Brain” & impact of Chronic Stress
    • What do our clients need beyond food
      • Buffering Relationships
      • Support
      • Hope
    • Heart-to-Heart Philosophy

LAMAR (AND JILL THOMAS?)

      • Heart-to-Heart History

AMY 

      • Basic Information
        • Add pantry statistics
        • Add information about other resrouces:
          • social workers
          • health insurance
          • cooking class
          • literacy
          • cancer preventiion
          • safe sleeping practices for infants/quilting
        • Days & Times of Pantry for Clients:
          • Tues & Thurs 8:30am to 1:00pm
          • Eligibility Details for Shopping
          • Once every 30 Days
          • No Zip Code Restrictions
          • Define “Choice Pantry” & H2H’s Belief
        • Days & Times of Pantry Stocking:
          • Mondays 9:00am to 10:30am (1st, 3rd, & 4th Mondays)
          • 2nd Monday 9:00 to 10:30 & 1:00pm to 3:00pm (Big Order arrival from Mid-Ohio Food Bank)
          • Wednesdays 3:00pm to 4:30pm
          • Fridays 10:00am to 11:00am

LAMAR

        • Descriptions of the Various Volunteer Jobs

(MELODY W/HELP)

step-by-step pictures of stocking procedures- modeled by Sandra Young? Marcy? Carla?

          • Stocking Responsibilities
            • Lifting so much weight
            • Rotating stock
            • Weighing all donations
            • Documenting Donations
            • Recycling cardboard
            • Work with Students

DOUG GRAHAM AND MARK TUCKER

            • Pickup Responsibilities
              • Stores & Locations
              • Contacts
              • Process
              • Weigh-ins & Documentation

KITTY ROHRER (W/ HELP) Sheila, Nancy, Anne

          • Client Services on Shopping Days
            • Computer Registration (Describe Pantry-Trak & our connection to Mid-Ohio Food Bank)
            • Shopping with Clients
            • Shift Leader
            • Carrying groceries to client’s cars
            • Reading to/Entertaining Children
            • Restocking treats, coffee, food, etc

 

COMPLETION GOALS

  • June 1 Rough Draft
  • July 1 Completion

Meeting Notes: March 27

By | Meetings

3/27 Steering Committee Notes

Submitted by: Amy Caskie
Attendance: Lamar Graham, Amy Caskie,

Volunteer Committee Meeting

March 27, 2019

Jane began with a short prayer.

Lamar let us know there was no agenda. His vision for the future of Heart to Heart is a larger building with quality food and services including services of other organizations (Employment, Social Services, Voter Registration, etc). This would be an expansion of what we’re already doing on a grander scale, in order to impact the larger community.

Lamar asked what our major concerns were as it pertains to Heart to Heart.

  • Amy noted that we could use more employees.
  • Cheryl discussed how she and Loren are talking about the focus of their service going forward in light of their health issues. She updated us a lot on the Share and Learn gardens at MECDC. Also discussed future community garden at North Campus.
  • Kathleen shared her concern regarding volunteer burnout including duties placed on volunteers that maybe should not.
  • Kathleen is concerned that we are getting so much food that sometimes we have to give it to other organizations. Mark and Melody second that concern. Do we have the resources to be a distribution center for all the organizations?
  • What is the strategy for pickups? The locations are too far away, using their own gas, age concerns for retired volunteers, and to do all that work and not keeping some the food.
  • Building access:
    • 1984* Lincoln Road Chapel lock box:
      • Contains key to Lincoln Road
      • Key to Heart to Heart van
      • Contains key to Annex?
    • 1042 Heart to Heart door lock box
      • Key to Pantry
      • Key to Waiting Room
      • Key to Spiritual Searcher room
    • Reception desk has access to the annex key
      • Steve McClarren Friday mornings at 6:30am needs regular access
    • When we have too much of something we should give more out to clients. What we have is what we share.
    • Janice Rook suggested a weekly update from Lamar about the strategy for food distribution.
    • The leak in the roof is still not fixed
      • Can maintenance empty the bucket of water from the leak into the sink and wipe down the walls?
    • Bob from the Rotary has funds he might donate
      • He has used commercial shelving he wants to give us for the basement in Lincoln Road, which is too full to even get the shelves in. Melody needs help to set those up. Kate said we need locking doors to secure things before we invest too much time and energy.
  • Jane April 17-27 vacation
  • Kitty April 9-May 31 vacation

Leaders will have the list:

  • Backup last minute volunteers
  • Update regularly

NEXT MEETING: April 24, 12-1:30pm in the South Campus library

30 minutes next meeting for looking at where to find things

Meeting Notes: March 4

By | Meetings

3/4 Orientation Planning Sub-Committee Notes

Present:  Lamar Graham, Mark Tucker, Kitty Rohrer

Information to Include in an in-person Orientation to Heart-to-Heart:

  • Why have a Food Pantry?
    • Stats & Figures re: Poverty in Central Ohio Area
    • Impact of Food Insecurity or Hunger on Individuals/Families
    • Who Are Our Clients?
    • “Poverty Brain” & impact of Chronic Stress
    • What do our clients need beyond food
      • Buffering Relationships
      • Support
      • Hope
    • Heart-to-Heart Philosophy
    • Heart-to-Heart History
    • Basic Information
      • Days & Times of Pantry for Clients:
        • Tues & Thurs 8:30am to 1:00pm
        • Eligibility Details for Shopping
        • Once every 30 Days
        • No Zip Code Restrictions
        • Define “Choice Pantry” & H2H’s Belief
      • Days & Times of Pantry Stocking:
        • Mondays 9:00am to 10:30am (1st, 3rd, & 4th Mondays)
        • 2nd Monday 9:00 to 10:30 & 1:00pm to 3:00pm (Big Order arrival from Mid-Ohio Food Bank)
        • Wednesdays 3:00pm to 4:30pm
        • Fridays 10:00am to 11:00am
      • Descriptions of the Various Volunteer Jobs
        • Stocking Responsibilities under Melody
          • Lifting so much weight
          • Rotating stock
          • Weighing all donations
          • Documenting Donations
          • Recycling cardboard
          • Work with Students
          • Pickup Responsibilities
            • Stores & Locations
            • Contacts
            • Process
            • Weigh-ins & Documentation
        • Client Services on Shopping Days
          • Computer Registration (Describe Pantry-Trak & our connection to Mid-Ohio Food Bank)
          • Shopping with Clients
          • Shift Leader
          • Carrying groceries to client’s cars
          • Reading to/Entertaining Children
          • Restocking treats, coffee, food, etc

Statistics: February 2019

By | Statistics

Unique Volunteers: 83
Food Donated to other Agencies: 1,374 pounds

Service Statistics

Households served 409
Individuals served 1,327
Seniors served (60+) 431
Adults served (18-59) 674
Children served (0-18) 431
Meals served 11,943

 

Food Received

(in pounds unless listed otherwise)

Mid-Ohio Foodbank 9,806
Purchased 7,477
Donated 2,329
FCC 139
Aldi 1,109
Fresh Market 736
GFS 648
Giant Eagle 1,356
Huffman’s Market 167
Marc’s 145
Starbucks 64
Target 2,619

Meeting Notes: February 27

By | Meetings

2/27 Steering Committee Notes

Submitted by: Kathleen Kennedy-Hatcher/Amy Caskie
Attendance: Lamar Graham, Amy Caskie, Kitty Rohrer, Janice Rook, Melody Smiley, Jane Ledman, Carla Edlefson, Kathleen Hatcher

FELLOWSHIP

  • What’s Good and New?

OLD BUSINESS

  • Amy is working with FCC Business Office to obtain emergency contact and waiver forms for volunteers. She will have information by March meeting. UPDATE: The business office at the direction of Paul Anderson is working on waivers and emergency contacts (as a whole) for the organization. We will continue operating as we have been until we receive update from them. New Volunteers should fill out a “Volunteer Application” which requests emergency contact info. Amy can show the group where that information lives if needed at March meeting.
  • Lamar will check with Pam about an additional recycling bin. We are not sure of the current schedule. UPDATE: We can request another pickup day but not another bin. The issue being we are unsure they are actually getting picked up twice a week and when.
  • Separate case manager/client shopping day. Kitty has identified 2 or 3 possible homes to start. She proposes a Friday shopping time once a month. This will need to be scheduled around Friday deliveries. Lamar endorses this plan. A tentative trial (Soft Open) may be scheduled in June; we will discuss more specifics in March.
  • John Oberlin has obtained information on 3-4 options for additional AC. Lamar has shared them with Pam. Kathleen noted that all rooms on the north side of the annex building seem to be overheated…is this a building problem?
  • Lamar has a short list of possible trade partners to barter food. Melody has started trading with a church in Hilliard.
  • The committee on Volunteer Orientation will meet Monday, March 4, at noon. (Amy, Kitty, Leslie, Mark, Melody and Lamar) UPDATE: Meeting occurred. Melody, Leslie and Amy were unable to attend. Lamar will update us at the March meeting.
  • Eagle Scout Ian Murphy will repair and repainted our hallway March 8-10. UPDATE: Rescheduled to April 26-April 28
  • We have a lockbox containing pantry keys on the waiting room door. If the outside annex door is locked, the church receptionist has keys we can sign out and sign in on return. UPDATE: There is a key for the van in the lock box as well.
  • Lamar will be out of the country March 5-15. Will send an email to volunteer leaders reviewing responsibilities.
  • Hunger Hoedown profits were $2400!! 165 people attended. Next year’s date is 2/7/20.

NEW BUSINESS

  • Proposed by Janice: H2H future goals, 1 year, 5 year, etc. Our committee should keep these in mind as we meet.
  • Emergency food box procedures: There is one at both campus reception desks and Melody has some stored in the pantry for stocking days (Melody please update where they are located). If someone requests emergency food box, they need to fill out an ODJFS form and return it to Lamar. That’s our signal to replace the box and we also log it on Pantry Trak.
  • Setting a 15-minute limit on prayer and fellowship especially if our meetings are 90 minutes.
  • Inquired about the consideration of additional salaried personnel
  • Amy would like to take the group over to the pantry and review where they can find information in the desk and on the computer.
    1. Direct retail pickup forms
    2. ODJFS forms
    3. Receipt forms
    4. Proxy forms
    5. Minor Waivers
    6. Service Provider forms
    7. New> Volunteer Contact info
    8. Sheets for recording mats, blankets, etc.

NEXT MEETING: March 27, 12-1:30pm in the South Campus library

Statistics: January 2019

By | Statistics

Unique Volunteers:
Food Donated to other Agencies:

Service Statistics

Households served
Individuals served
Seniors served (60+)
Adults served (18-59)
Children served (0-18)
Meals served

 

Food Received

(in pounds unless listed otherwise)

Mid-Ohio Foodbank
Purchased
Donated
FCC
Aldi
Fresh Market
GFS
Giant Eagle
Huffman’s Market
Marc’s
Starbucks
Target